7. Search for a record
Civil registration systems must be able to store, file, archive and retrieve records. OpenCRVS enables users to search by a number of different criteria, reducing the search scope for a better user experience.
Pre-condition
A record exist in the system with the status ‘In review’, ‘Validated’, ‘Registered’, ‘Requires Updates’, ‘Registered’, ‘Certified’, ‘Issued’, ‘Archived’
Triggers
A user choose the search term and enters a query
Standard flow
User choose the type of search (Tracking ID, Registration No. National ID, Phone number)
User enters in search query
If user has a connection then the system will process the search query
Any results are displayed
Post conditions
User can then choose to assign themselves to the record and complete the required action
User can choose to view the record audit for the record
User can choose to view the record (read only)
Variations/Exceptions
If the user does not have a unique identifier such as a tracking ID or registration no. then they can use Advanced search.
Advance search lets you search for a record by:
Record status eg. Registered or Issued
Place of registration
Date of registration
Using different parameters captured in the form eg. Child, Mother or Fathers details
An advanced search query can also be favourited. Which will add a shortcut to the user’s side nav. This is useful if a user for instance wants to see all records from a District with the status Registered. In a sense this allows a user to create custom workqueues.