OpenCRVS
v1.2
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11. Audit

User searches for and views audit logs for a record
The ability to audit actions taken in OpenCRVS increases accountability of service providers and provides the ability to identify and take action on potentially fraudulent activity. A detailed record of all actions taken on each record is captured, permanently stored, and made visible to authorised users. For a full view of actions that are audited, see the record audit table below.

Tasks and permissions

#
Tasks
Version
Offline/Online
Field Agent
Registration Agent
Registrar
National Registrar
Performance Manager
Local System Admin
National System Admin
11.1
View record history
v1
Offline

Record audit

#
Actions
Description
1
Started
When a record is started
2
Sent incomplete
When a record is sent by a Field Agent or Health System incomplete
3
Sent for review
When a record is sent by a Field Agent or Health System complete
4
Sent for approval
When a record is validated by a Registration Agent and sent to the Registrar for approval
5
Sent for updates
When a record is deemed to require updates before registration
6
Updated
When a record is updated by a user
7
Registered
When a record is Registered by a Registrar
8
Certified
When a certificate is printed and issued
9
Record corrected
When a record is corrected by a Registrar
10
Downloaded
When a record is downloaded by a user to view PII and history
11
Archived
When a record is archived and removed from workqueues
12
Reinstated
When a record is reinstated and moved back to its existing workqueue

User audit

You can now perform a User audit.

System Actions tracked for all users

Action
Version
Description
Logged in
  • v1
Tracks all login actions for ALL usertypes including device and IP Address
Logging out
  • v1
Tracks all logout actions for ALL usertypes including device and IP Address
Username reminder sent
  • v1
Tracks this action conducted by a System Admin (local/national) including device and IP Address
Password reset
  • v1
Tracks this action conducted by a System Admin (local/national) including device and IP Address
Changed password
  • v1
Tracks all password change actions for ALL usertypes including device and IP Address
Changed phone number
  • v1
Tracks all phone number change actions for ALL usertypes including device and IP Address

Local/National System Admin Audit

Action
Version
User
Usertype
Created user
  • v1
[user name]
National and Local System Admin
Edited user details
  • v1
[user name]
National and Local System Admin
Deactivated user
  • v1
[user name]
National and Local System Admin
Reactivated user
  • v1
[user name]
National and Local System Admin
Sent Password
  • v 1.2
[user name]
National and Local System Admin