2. Declare event
A vital event declaration is the submission of the details of the occurrence and characteristics of the vital event as outlined in law, for the purpose of civil registration.
In OpenCRVS a declaration can be completed on any device such as a mobile or desktop and can be completed offline for submission once the user has reconnected.
Configuration options:
Add custom text input
Add custom number input
Add custom select input
Show/hide default fields (some default fields are mandatory such as Child’s date of birth)
Set 1 or 2 address for Mother, Father, Informant, Deceased
Enabled/disabled partial date of births (Age in years)
Enabled/disabled informant signature capture
Enabled/disabled declaration introduction page
Add National ID validation and declaration pre-population (National ID integration required eg. MOSIP)
On/off send SMS notification to informant with tracking ID
Pre-condition
A vital event has occurred such as a birth, death or marriage.
Triggers
An informant has requested they want to declare a vital event.
Standard flow
User click new declaration button ‘Plus button’ in the
User selects event type
User selects informant type
User selects main-point of contact and enters phone number
User completes declaration form
Birth declaration form for Farajaland
Death declaration form for Farajaland
Marriage declaration form for Farajaland
User uploads or takes a photo of supporting documents
User reviews all the details captured in the form against the supporting documents
User can choose to add any comments
User is prompted to capture the informant digital signature
Once all mandatory fields have been completed that are required for registration. Then depending on who has started and is completing the declaration there are different actions on the review page:
If Field Agent → Send for review
If Registration Agent → Send for approval
If Registrar → Register
User is prompted to confirm their action
On confirming, declaration is sent to the Outbox for processing
Once processed the declaration status is updated and sent to the appropriate workqueue depending on who declared the declaration and the action performed on it.
Post conditions
Declaration is sent to the appropriate users workqueue
If Sent for review → Goes to the Registrar and Registration Agents Ready to review workqueue
If Sent for approval → Goes to the Registrar Ready to review workqueue
If Registrar → Goes to the Ready to print workqueue
Record audit is updated to log the action performed on the declaration
Informant receives sms notification with tracking ID if ‘Sent for review’ by Field Agent
Informant receives sms notification with tracking ID and Registration number if ‘Registered’ by Registrar
Variations/Exceptions
If the user has no connection. Then the declaration will go to their Outbox. Once reconnected the declaration will be processed and sent.
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