> For the complete documentation index, see [llms.txt](https://documentation.opencrvs.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://documentation.opencrvs.org/v1.4/setup/6.-go-live/3.3.4-set-up-an-smtp-server-for-opencrvs-monitoring-alerts.md).

# 7.1 Pre-Deployment Checklist

### **Pre-Deployment Checklist**

We provide you with the pre-deployment checklist Excel file that you must complete before going live in your country.  The points are explained in this video.

{% hint style="info" %}
**Pre-Deployment Checklist Excel**

Download our Excel checklist in the "Technical" zip in the [OpenCRVS Requirements Templates](https://github.com/opencrvs/opencrvs-core/wiki/Gather-requirements)
{% endhint %}

{% embed url="<https://youtu.be/YXVTX85Ixpk>" %}

### Ongoing-Costs

As you have probably gathered from the server configuration section, some additional tooling is required to be paid for. These costs are negligble and support your installation with a secure code repository, bug tracking systems, alerting and forensic analysis. &#x20;

The Ongoing-Costs Excel sheet outlines the ownerhsip, status and costs and helps you project manage the provisioning of these tools.  They are explained in this video.

{% hint style="info" %}
**Ongoing-Costs Excel**

Download the Excel sheet in the "Technical" zip in the [OpenCRVS Requirements Templates](https://github.com/opencrvs/opencrvs-core/wiki/Gather-requirements)
{% endhint %}

{% embed url="<https://youtu.be/871kvHpzcwI>" %}

### Data Security Framework

The purpose of this document is to provide organisations with:

* An understanding of data security and privacy risks.&#x20;
* An understanding of the technical steps taken in OpenCRVS to mitigate against these risks.
* A guidance framework for the development of context-specific data security policies and procedures that should be designed and introduced by a government that has chosen to install OpenCRVS and digitise their civil registration system. &#x20;
* Security guidance for project managers and all staff involved on a temporary or continual basis in the following stages of an OpenCRVS project: a) design & implementation b) monitoring & maintenance and c) day-to-day usage of OpenCRVS.

Make sure that this document is shared with key stakeholders.

{% hint style="info" %}
**Data Security Framework**

Download the document from the "Technical" zip in the [OpenCRVS Requirements Templates](https://github.com/opencrvs/opencrvs-core/wiki/Gather-requirements)
{% endhint %}

{% embed url="<https://youtu.be/QiupSNdfwjQ>" %}

&#x20;

<br>


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://documentation.opencrvs.org/v1.4/setup/6.-go-live/3.3.4-set-up-an-smtp-server-for-opencrvs-monitoring-alerts.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.